Returning Families
Please do not create a new account! If you have previously participated in AEF Summer School, please use the same account to register for the 2025 summer school session. If you forgot the email you used to sign in, you can contact us by email at AEFsummer@ArcadiaEdFoundation.org for assistance. To ensure a smooth and efficient registration process, we recommend reviewing/updating household information and adding the new student(s) enrolling in the program before registration opens.

New Household Account Set-Up Prior to the Opening of Online Registration
If you are new to AEF and wish to create an account prior to the opening of online registration, please email our office by March 19 with the information listed below for assistance.

Student Information
- Legal name
- Gender
- Date of birth
- AUSD ID# (for AUSD students)
- Grade in fall 2025
- Email address: An AUSD school email is required for Arcadia Unified students. Non-AUSD students in middle school and high school need to provide a personal email address (no school email accounts).

Note: If you have multiple students, please provide information for each student to be added to the same household account.

Household Information
- Parent #1: Full name, primary email address, and primary telephone number
- Parent #2: Same as above (Please note that we cannot discuss student information with anyone not listed in your household account)
- Home address
- Two (2) Emergency Contacts, who are not the parents and are 18 years or older. Should we be unable to reach the parents, these individuals must be available to pick up the student(s) from school. Please provide the full name, relationship to the student (required field), and telephone number of the emergency contacts.

Once we create your account, you will receive an email inviting you to create a password for your account.

New Household Account Set-Up After the Opening of Online Registration
After online registration opens, you will be able to use the "New User Sign-Up" function on our registration portal to create a new account. Be sure to have your family and household information ready when creating your account.

Non-AUSD Students
AEF welcomes all students who would like to participate in our summer program, providing that course eligibility and immunization requirements are met. Before enrolling, non-AUSD high school students should verify with their school of record if the AEF summer school class will meet their home school's graduation requirements.

Teacher Requests
We are unable to accommodate teacher requests or changes to teacher assignments.

A non-refundable registration fee will be required for all students who enroll in the AEF Summer School Program.

The registration fees are as follows:

3/27/25, 10:00 AM - 4/13/25, 11:59 PM: $50 early bird registration

4/14/25, 12:00 AM - 5/4/25, 11:59 PM: $75 standard registration

5/5/25, 12:00 AM - 5/23/25, 11:59 PM: $100 late registration

In order to reserve a seat in the course, payment must be made at the time of enrollment using a Visa, Mastercard, or Discover credit card.

Credit Card Payment Options
1. Pay the registration fee & full tuition now
2. Pay the registration fee & 50% of the total tuition now, then pay the remaining balance on April 21
*This option is available for a limited time for online enrollment through April 13, 2025 (11:59 PM).
*Final payment will automatically be processed on April 21, 2025, with the initial credit card provided.

Confirmation of Registration
Once you complete your online course selection and finalize your registration with payment, you will receive an email indicating you have completed the course registration. Included in the email will be an attachment with registration details and payment information. You will also be able to view your registration details at any time in your parent portal.

At times, the demand for a particular class is greater than the number of seats available. Unfortunately, it is not always possible to meet the demand for a particular class when it becomes full.

High School Students
Should a class be full, an ONLINE WAITLIST will be shown. Please "enroll" in the waitlist class at no charge. We will notify you via the parent email given in the household account if a seat becomes available and you may decide if you are still interested in the course. At that time, we will instruct you on further steps necessary to complete the registration process which will include making a payment. Failure to reply promptly to our email may impact your ability to get the desired course.

Note: If the waitlist is the only option for your preferred class, please select the waitlist option. We continue to pursue additional teachers based on the waitlist needs.

Elementary and Middle School Students
ONLINE WAITLIST - Should a class be full, the waitlist will not be an option during the online registration process.

There are two options:
1. WAITLIST - To be placed on the waitlist, please fill out the Waitlist Form on the AEF Website (coming soon).
2. SELECT AN ALTERNATE COURSE ONLINE - Enroll your child in an alternate course to ensure your child has a course for that period. You may also select an alternate course and join the waitlist as stated above.

We will notify you via the parent email given in the household account if a seat becomes available and you may decide if you are still interested in the course. At that time, we will instruct you on further steps necessary to complete the registration process which will include making a payment. Failure to reply promptly to our email may impact your ability to get the desired course.

Parents may add courses to their students' schedules, however, schedule changes must be processed by the AEF staff. Schedule changes will be reviewed in order of the time stamp of the completed form request and are based on space availability and at the discretion of AEF.

A non-refundable $30.00 processing fee will be required for each parent and/or student-initiated schedule change. All schedule change requests must be requested by the parent/guardian using the Schedule Change Form on the AEF Website (coming soon).

High School Students
Friday, May 23 at 3:00 PM is the last day for course changes for 1st session and 10-credit classes which begin on June 11
Monday, June 23 at 3:00 PM is the last day to make course changes for 2nd session classes which begin on July 1

The $30.00 processing fee, along with any additional tuition if applicable, must be paid online within 24 hours after approval and parent notification by email of the approved schedule change. Failure to respond within the time frame may cause a reversal of the requested change.

Elementary and Middle School Students
Wednesday, June 18 at 3:00 PM is the last day for course change requests

The $30.00 processing fee, along with any additional tuition if applicable, must be paid online within 24 hours after approval and parent notification by email of the approved schedule change. Failure to respond within the time frame may cause a reversal of the requested change.

We realize that sometimes your summer plans change, and you may need to cancel some or all of your AEF summer school classes. To cancel a course(s), please fill out the Cancellation Form on the AEF Website (coming soon).

High School Students
25% Cancellation Fee A 25% cancellation fee will be assessed for the total amount of course tuition for Cancellation Forms submitted on or before April 18, 2025
50% Cancellation Fee A 50% cancellation fee will be assessed for the total amount of course tuition for Cancellation Forms submitted from April 19, 2025, to May 23, 2025, for 10-credit and 1st session courses or by June 24, 2025, for 2nd session courses
NO REFUNDS will be issued for Cancellation Forms submitted after May 23, 2025, for 10-credit and 1st session courses or for Cancellation Forms submitted after June 24, 2025, for 2nd session courses

Elementary and Middle School Students
25% Cancellation Fee A 25% cancellation fee will be assessed for the total amount of course tuition for Cancellation Forms submitted on or before April 18, 2025
50% Cancellation Fee A 50% cancellation fee will be assessed for the total amount of course tuition for Cancellation Forms submitted from April 19, 2025, to May 23, 2025
NO REFUNDS will be issued for Cancellation Forms or requests received after May 23, 2025

High School Students
Summer credited courses are instructed at an accelerated pace to complete the requirements for the material presented. A typical summer school day is equivalent to about a week of school during the regular school year. Therefore, it is expected that students enrolling in AEF Summer School commit to attending class daily and will be prepared and on time at the start of class and after any class breaks. Vacations, appointments, and other special activities should be scheduled outside the summer school program dates and class hours. Midterms and final exams will not be scheduled early or after the teacher's scheduled date. Any absences, especially on the last day, may have a significant negative impact on the student's final grade.

During summer school, there are no excused absences. Should an illness prevent attendance in summer school, please complete the Absence Form on the AEF Website (coming soon).

Elementary and Middle School Students
If your student will be absent, please complete the Absence Form on the AEF Website (coming soon).

All AEF high school courses are for initiatory credits only. Students needing to repeat a course for an improved grade and/or credit recovery should contact their school counselor for other summer school options.